Privacy Statement

Privacy Statement

The World Journal of Future Technologies in Computer Science and Engineering (WJFTCSE) recognizes the importance of protecting the privacy, confidentiality, and security of personal information entrusted to the journal by authors, reviewers, editors, readers, advisory board members, and visitors to the journal website. WJFTCSE is committed to collecting, processing, storing, and managing personal information responsibly while maintaining the highest standards of confidentiality throughout the editorial and publication process.

This Privacy Statement explains how personal information is collected, used, stored, protected, retained, and disclosed during journal operations.

1. Collection of Information

During manuscript submission, peer review, editorial management, publication, website registration, and journal communications, WJFTCSE may collect personal and professional information necessary for efficient journal operations.

The information collected may include, but is not limited to:

• Full name of authors, reviewers, editors, and contributors.
• Institutional affiliation and department.
• Official email address.
• Postal address (where required).
• Telephone or mobile number (optional where applicable).
• Country and nationality (where required for editorial purposes).
• Academic qualifications.
• Professional designation.
• ORCID iD.
• ResearcherID, Scopus Author ID, Google Scholar profile, or other scholarly identifiers where voluntarily provided.
• Areas of academic expertise.
• Curriculum Vitae or professional biography submitted for editorial appointments.
• Manuscript metadata.
• Author contribution statements.
• Funding information.
• Conflict of interest declarations.
• Ethics approval information.
• Correspondence relating to manuscript processing.
• Technical information generated through website usage.

Only information reasonably necessary for legitimate editorial, publishing, and scholarly communication purposes is collected.

2. Purpose of Information Collection

Personal information is collected solely to facilitate the operation of the journal and to support scholarly publishing activities.

The information may be used for:

• Processing manuscript submissions.
• Managing peer review.
• Editorial decision-making.
• Reviewer selection.
• Author identification.
• Communication with authors, reviewers, and editors.
• Publication of accepted manuscripts.
• Preparation of metadata for indexing and archiving.
• DOI registration where applicable.
• Publication certificates and editorial correspondence.
• Website administration.
• Editorial quality assurance.
• Research integrity investigations where necessary.
• Responding to author inquiries.
• Maintaining historical publication records.

Personal information is never collected for unrelated commercial activities.

3. Lawful and Ethical Use of Information

WJFTCSE uses collected information exclusively for legitimate academic publishing purposes. Personal information is processed fairly, responsibly, and only to the extent necessary for editorial, publication, archiving, indexing, and scholarly communication activities.

The journal does not knowingly collect unnecessary personal information and does not intentionally collect personal information from minors.

4. Data Protection and Security

WJFTCSE implements reasonable administrative, organizational, and technical safeguards designed to protect personal information from unauthorized access, disclosure, alteration, misuse, accidental loss, destruction, or unauthorized publication.

Protective measures may include:

• Secure website infrastructure.
• Password-protected editorial management systems.
• Controlled editorial access.
• Secure data storage.
• Routine system maintenance.
• Restricted administrative privileges.
• Digital backup systems.
• Confidential manuscript handling procedures.

Although every reasonable effort is made to maintain information security, no electronic system can guarantee absolute protection against all possible cybersecurity risks or unforeseen technical events.

5. Confidentiality of Manuscripts

All submitted manuscripts are treated as confidential documents throughout the editorial and peer review process.

Editors and reviewers are required to:

• Maintain strict confidentiality.
• Not disclose manuscript contents to unauthorized persons.
• Not use unpublished information for personal or professional advantage.
• Protect confidential research findings.
• Destroy or securely delete manuscript files when editorial responsibilities have been completed where appropriate.

6. Disclosure of Personal Information

WJFTCSE does not sell, rent, trade, or commercially distribute personal information.

Information may be disclosed only when necessary for legitimate journal operations, including:

• Editorial management.
• Peer review.
• DOI registration.
• Indexing services.
• Digital preservation.
• Website hosting.
• Legal compliance.
• Investigation of research misconduct.

Where disclosure is required, only the minimum necessary information will be shared.

7. Author and User Rights

Authors, reviewers, editors, and registered users may request reasonable access to their personal information maintained by the journal.

Subject to applicable editorial and legal requirements, individuals may request:

• Correction of inaccurate information.
• Updating institutional affiliation.
• Modification of contact information.
• Correction of author metadata.
• Updating ORCID or researcher identifiers.
• Correction of typographical errors in published author information where appropriate.

Requests are reviewed by the Editorial Office and processed within a reasonable period.

8. Data Retention

Editorial records and publication-related information may be retained for as long as reasonably necessary to preserve the scholarly record, maintain publication history, resolve disputes, support indexing, and satisfy legitimate archival or legal requirements.

Where information is no longer required, reasonable steps may be taken to securely delete or anonymize the data.

9. Cookies and Website Analytics

The journal website may use cookies or similar technologies to improve website functionality, user experience, system performance, language preferences, security, and website analytics.

Cookies generally do not collect sensitive personal information. Users may disable cookies through their browser settings, although certain website functions may not operate properly if cookies are disabled.

10. Third-Party Services

The journal website may contain links to external websites, scholarly databases, repositories, indexing platforms, publisher services, ORCID, Crossref, institutional websites, or other third-party resources.

WJFTCSE is not responsible for the privacy practices, content, or security policies of third-party websites. Users are encouraged to review the privacy policies of external services before providing personal information.

11. Confidential Editorial Communications

Editorial correspondence exchanged between authors, reviewers, editors, and the Editorial Office is treated as confidential. Such communications are used solely for manuscript processing and journal administration unless disclosure is legally required.

12. Policy Updates

WJFTCSE may periodically revise this Privacy Statement to reflect changes in editorial practices, legal requirements, technological developments, website functionality, or scholarly publishing standards.

The updated version becomes effective immediately upon publication on the journal website unless otherwise stated.

13. Contact Information

Questions regarding this Privacy Statement, personal information, editorial confidentiality, or data management practices may be directed to the Editorial Office through the official journal contact information available on the WJFTCSE website.

World Journal of Future Technologies in Computer Science and Engineering (WJFTCSE)
Publisher: Wissira Research Lab LLC
Website: https://wjftcse.org
Editorial Email: editor@wissira.us